The honest objection
Can I not just use Claude Projects myself?
You can. The honest answer is that the product is not the storage. A Claude Project you set up yourself will drift within weeks because nobody has the job of keeping it current, applying a consistent schema, or tuning a skill against real output. The context ages, the structure loosens, and it becomes a folder with an AI label on it.
The value Admin Chief charges for is the discipline, the tuned skill, and the ongoing maintenance: the unglamorous work of inventorying sources, cleaning messy exports, running scheduled freshness sweeps, and checking whether the output is still accurate. That is the part buyers consistently do not do for themselves. If you will reliably do it, you probably do not need this service.
The honest objection
Do I still need this if I already use ChatGPT?
AI tools are powerful, but they start every conversation from zero. They have no memory of your clients, your past decisions, or your way of working, so you re-explain the business each time, and the output is only as good as what you can paste in that moment.
Admin Chief is the memory those tools are missing. We organise your company's context into one structured brain that your tools and our agents read from, so nobody re-explains anything, and the work that comes back is grounded in your real history rather than a generic guess.
Getting started
What is the Context Audit?
The Context Audit is a paid scoping engagement, priced at 500 to 750 pounds, that runs before any brain is built or any skill is stood up. During the audit we inventory your context sources, assess their format and condition, propose a schema and organization rules, identify the single highest-value skill for your situation, and write a fixed build quote with explicit in-scope and out-of-scope items.
The audit exists because the main variable in a brain build is data-loading effort: how many sources, how messy the exports, how much cleanup is required. Without that mapped in advance, any price is a guess that overruns. The audit converts the unknown into a number before you commit to the build. It is the only route to a defensible fixed price, and no build starts without one.
The engine
How do you build and run the brain?
We build and maintain our delivery engine on our own infrastructure. It handles the ingestion pipeline, source organization, retrieval, skill execution, and the scheduled maintenance sweeps that keep the brain current. We run our own knowledge base on it, which is how we know the pattern works in practice rather than only in theory.
The client manages none of it. We operate the infrastructure, assemble the delivery stages, and maintain the brain and skills on your behalf. What that means in practice for a given engagement depends on scope, and we describe it accurately before work begins.
Approval and sending
Do you send anything without my approval?
No. Every output produced by every agent, whether a client brief, a draft quote, an angle pack, a chase draft, or a deal summary, is produced for a human to review. Nothing is sent to a client, customer, prospect, or any third party without an explicit decision from your team. This is a firm operating rule that applies from the first day and does not change as more agents are added.
The approval-first design is not a disclaimer. It is how the skills are built. An output is a candidate artifact, not a sent message.
Pricing
What does it cost?
Three steps, each with its own price agreed before work begins.
Step 1
Context Audit
500 to 750
Paid scoping engagement. Source inventory, schema proposal, skill recommendation, and fixed build quote.
Step 2
Brain Build
2,000 to 4,000
One company brain built from agreed sources, one flagship skill stood up behind an approval gate. Scope capped to what the audit defined.
Step 3
Maintain and Operate
2,000 /mo
A managed-employee retainer: live sync, scheduled freshness sweeps, agent tuning, and one new or upgraded skill per quarter. Ongoing, not open-ended.
All prices are in pounds sterling. Step 2 is tiered by source count and data volume. Step 3 is a flat monthly fee. The audit fixes step 2's price before you commit to it.